Welcome to the Business Office
Spring Quarter office hours are:
If you would like to schedule Budget Authority Training please contact the Business Director at AS.Business@wwu.edu
If your E-form should need any back-up attached to it to be processed please follow these steps:
After submittal of the form, click on the link that will pop up on the screen and write down the form number on the backup. This backup can be turned into VU 538. Please submit any backup as soon as possible from the time of submission, as this will expedite the approval process. Thank you.
Spending Money:
- Expenditure Request (View Instructional PDF)
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Initiates the process of withdrawing funds over $25 from your budget. A Purchase Order, Check, Open Order can be created or use of the AS Credit Card can be made available upon approval of your request.
Processing Timeline:Purchase Order3 DaysChecks1 WeekCredit Card2 DaysOpen Order2 Days - Petty Cash Voucher
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For purchases under $25. When you spend your own personal funds, you may use this form up to $25 to be reimbursed from your organization/club’s account for the sum spent. You must spend funds in accordance with A.S. and University policies. If you have any question about the legitimacy of a purchase, see the Business Director before spending the funds. You will not receive your reimbursement until it has been approved. Please get approved beforehand for guaranteed reimbursement.
Processing Timeline:Petty Cash Voucher2 Days - Transfer Request (View Instructional PDF)
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Initiates the process of transferring funds out of your budget to a club, organization, event or activity of your choice upon approval of your request.
Processing Timeline:Transfer Request2 Days*Must be submitted two (2) days before end of month to be processed.
Travel Requests:
- Vehicle Authorization
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For use of private auto, A.S. Motorpool, WWU Motorpool, and Third party rentals under A.S. Travel. Private auto is the cheapest form of travel. An Expenditure Request and this form must be approved prior to departure.
Processing Timeline:Vehicle Authorization1 Week - Travel Justification (Travel Policy, Travel Procedure)
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Travel must be approved before any AS funds are utilized. Required for out-of-state travel or any travel over 24 hours in duration. This must be approved before any travel related expenditures can be approved.
Processing Timeline:Travel Justification2 WeeksAir Travel Justification1 Month*Must be submitted two (2) weeks before travel; one (1) month for air travel.
Other Forms:
- Budget Proposal
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Budget must be approved for large events requiring over $3,000 before any AS funds are utilized. This must be approved before any related expenditures can be approved.
Processing Timeline:Budget Proposal1 Month*Must be submitted one (1) month before event or before contracts are made (Whichever comes first).
- Benefit Request
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Benefit must be approved before any AS funds are utilized to raise funds for a non-profit. Benefit must be approved before the event can be ADVERTISED.
Processing Timeline:Benefit Request1 Month*Must be submitted one (1) month before event or advertising begins (Whichever comes first).
- Copy Services Online Request Form
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After completing an Expenditure Request (ER) for the proper amount to Copy Services on Western’s campus, you can complete this online order form to submit your print job to the Copy Center and can simply attach your document to the electronic form. Be sure to email the form to: . The Finance Office will send the order on to Copy Services for you once the expenditure has been approved.
Processing Timeline:Copy Services Online Request Form3 Days*Should be submitted 5 - 7 days in advance for more complicated print jobs
- Catering Exemption Request Form
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Western Washington University's dining contract with University Dining Services includes the exclusive right to operate the dining services, including catering, on campus. All A.S. clubs and organizations must use University Catering for all food purchases over $100. A club or organization may request exemption from this contract by using this form.
Processing Timeline:Catering Exemption3 Weeks*Must be submitted 3 weeks before event or advertising begins